PRIVACY POLICY

Real Estate Co., Ltd. (hereinafter referred to as "our company") performs business including building lots and buildings transaction business, rent and asset management on real estate, and consulting business pertaining to the Building Lots and Building Transaction Business Act. For the achievement of the mission for our company activity and social contribution, our company will carry out the duty under strict management while establishing policy on the protection of personal information and for handling of personal information entrusted from our clients, our customers and our employees.

Our company policy

  1. After having clarified the purpose of use for business purpose accomplishment, our company will use the acquired personal information within the extent of the purpose of use by taking appropriate method of acquisition, use or offer and shall not use for other than the purpose.
  2. Our company observes laws and ordinances pertaining to the handling of personal information (including specific personal information), and the guidance that Japanese government set forth and other codes.
  3. In case our company outsources all or a part of entrusted personal information, we select the company and an individual which meets the level of management criteria, and make an agreement, taking appropriate measures and management with them.
  4. Our company takes sufficient safety and prevention management, measures and corrective actions against every dangerous situation including leakage, loss, or destruction of personal information.
  5. Our company corresponds to any request including the disclosure of personal information from the principal who entrusted personal information.
  6. Our company prepares a consulting service for the consultation of complaints, and cope with swiftly in good faith.
  7. Our company reviews our personal information management system and works on improvement continuously.

Furthermore, our personal information management system conforms to Japanese Industrial Standards JISQ15001-2006. Handling of personal information and other detailed items are shown in relevant pages.

Enactment date:November, 2011
Latest update:July 19, 2016
Real Estate Co., Ltd.
President & CEO Satoshi Uchida

Handling of Personal Information

Real Estate Co., Ltd. (hereinafter referred to as "our company"), in regards to the handing of personal information, and as part of our actions to protect personal information, will advertise any matter to be publicly announced and contents that the principal should know as follows. (Conforms to JISQ 15001: 2006)

  1. Company name of an entity handling personal information and Personal information protection Administrator

    Real Estate Co., Ltd. Administrative Management department, Personal information protection Administrator Yukinori Fujisawa

  2. Sharing of information

    Our company may use sharing personal information.

  3. Purpose of use of personal information acquired directly from the principal

    The information here specifies any information that our company acquires directly from the principal including written consent, consent form and the confirmation button indicating the consent on web site. Our company states the acquired information items and the purpose of use as follows. With regard to personal information acquired in such a manner our company may inform the principal with no delay if disclosure is necessary as a right of the principal. Please see the disclosure items for details. (There may be cases that our company cannot cope with some or all the disclosure items due to exceptions.)

    Any Information that our company acquired when you requested or inquired about our documents, our business or our products
    For correspondence in response to inquiry and consultation
    Information such as business partners
    For fulfilling the business transactions that our company is entrusted with and for the communication of relevant matters
    Information of the applicants and the employees (including the specific personal information in the case of our employees)
    Purpose of use: For clerical business and administrative tasks of recruitment service, personnel affairs, labor and social insurance, tax matters, tax payment
  4. Any personal information “other than” the personal information acquired directly from the principal

    Personal information collected except as in 3 above, mainly applies to requests made partially or in whole by our business customers.
    Purposes of use are as follows.

    Any data including our client entrusts us
    For accomplishing the duties asked by our client
    Any data including public organizations such as government and municipal offices or other official organizations entrusted to us
    For creating or managing data
  5. Provision to a third party

    Our company does not provide personal information to a third party with the exceptions of the written consent of the principal or enforcement by relevant laws. Likewise, our company does not process personal information, nor provide it to a third party with the exceptions of written consent of the principal or enforcement by law.

  6. Retention period and disposal of personal information

    Our company retains entrusted personal information for a period set forth in the statutory retention period. We will carry out subsequent disposal and destruction of data very carefully.

Disclosure of personal information targeted for disclosure

  1. Request such as the disclosure of personal information

    Disclosure of personal information here specifies that the disclosure of personal information targeted for disclosure, the notice of the purpose of use, corrections, additions or deletions of personal information, suspension of use of personal information, elimination of personal information and suspension of provision to a third party set forth in Law for the Protection of Computer - Processed Personal Data Held by Administrative Organs (hereinafter referred to as “Personal Information Protection Law”) and JISQ15001. Any personal information that you can request is limited to personal information that our company has authority to disclose including listed items specified in above-mentioned [clause 3] of “Handling of Personal Information”.

    1. Requests for disclosure to

      Our company’s Personal Information Consulting Service directly handles requests for disclosure. Item (2) - (5) mentioned below are the procedures when you request the disclosure from our company’s Personal Information Consulting Service.

    2. Documents you submit in the case of request of the disclosure

      Please fill out any necessary items such as the disclosure of personal information, the notice of the purpose of use, corrections, additions or deletions of personal information, suspension of use of personal information, elimination of personal information and suspension of provision to a third party in “Personal Information Disclosure Request Form” and send it by mail to the Personal Information Consulting Service. Please request Personal Information Disclosure Request Form from us directly.

    3. The charge that incurs at the request of personal information disclosure and of the notice of the purpose of use

      We collect 1,200 yen (consumption tax included) as a charge for each request with regard to the disclosure of personal information and the notice of the purpose of use. When you mail “Personal Information Disclosure Request Form” or “Notice of the Purpose of Use Request Form”, please enclose a stamp for 1,200 yen or a postal money order for 1,200 yen without fail.
      * Any post office prepares “The postal money order”. You pay the fee at the post office for issuing the postal money order.

    4. A person who can request the disclosure

      A person who can request the disclosure shall be restricted as follows.

      1. The principal (identified as the personal information targeted for disclosure)
      2. Agent ( the one that was entrusted with the principal, or legal representative such as person in parental authority)
    5. Documents for identifying the principal or proxy

      In the case of a request for disclosure etc, please submit documents confirming that the person making the request is the principal or proxy. (Letter of Proxy)

      1. In the case that a person who requests the disclosure is the principal, please attach one of the following.
        • One document from either a driver’s license, various health insurance cards, certified copy of resident register (issue date not more than three months)
        • Copy of student identification card or school pocketbook
        • Copy of residence card
        • Identification of national qualifications
      2. In the case that a person who requests the disclosure is the proxy

        Please submit one document from the above-mentioned documents and the principal’s letter of proxy (including the seal by the principal and certificate of registered seal of the seal concerned). In the case that the proxy is a legal representative such as person in parental authority, please submit any documents to prove your relations with the principal. Also, in the case of a qualified person including the qualified lawyer, please list the occupation name and registration number.

  2. Others

    Our company may change the policy on the protection of personal information and procedures of the disclosure of our company without prior notice so as to plan the further improvement of the action for personal information protection, or to cope with the changes of laws and ordinances or other codes.

  3. Any concerns or complaints and all contact details for protection of personal information

    For questions regarding our personal information protection initiatives and any questions, complaints, and other inquiries, please contact our personal information consultation window. (We apologize that we do not correspond to inquiries by telephone.)

    Real Estate Co., Ltd. Personal Information Consulting Service
    (Reception desk open for 24 hours except Saturdays, Sundays and holidays)
    (〒541-0053) 2-6-10 Honmachi, Chuo-ku, Osaka City, Osaka Pref., Japan
    Fax:+81(0)6-6484-7604
    E-mail:privacy@re-estate.co.jp